Untangling the complex world of wine direct shipping and compliance
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Virginia Out-of-State Winery Shipper’s Application Checklist

September 6th, 2007
By Annie Bones, State Relations - Wine Institute

The Shipper’s application is titled “Retail License Application Parts I and II” (rev. 06/2007).

Please follow the steps below to ensure your application can be processed and approved in a timely manner. Applicants must have already completed the VA Sales Tax Application and received a VA sales tax number.

RETAIL LICENSE APPLICATION – PART I

  • Specify type of license applied for as “Wine Shipper Out-of-State” (question 8 )
  • Select “Shipper” as Type of Business (question 15)

RETAIL LICENSE APPLICATION – PART II

  • Specify type of license applied for as “Wine Shipper “Out-of-State” (question 2)
  • Questions 4-5 and 7-9 are not applicable
  • Question 6 requires a “general statement” only
  • Only 2 parts of question 10 apply. Attach a copy of the FEIN certificate and a copy of your VA sales tax certificate.
  • Question 18 is not applicable
  • Posting and Publishing and ABC Notice Sections are not applicable (pages 9-11)

Attach the following documents to your application:

  • Charter for your corporation or LLC
  • Articles of Incorporation for your corporation, or Articles of Organization for your LLC
  • Alcoholic beverage license from your state, if applicable
  • Copy of Federal alcohol basic permit
  • The completed personal data sheet, as found in the application, for each officer, director, or shareholder owning 10% or more of the stock. Although a criminal history is not required, the completed sheets for all of the above persons are necessary to complete the process
  • Brand names of product for shipment
  • If shipping products from other than your winery, letter giving approval for shipment from brand owner
  • If your product is already sold in Virginia, letter to Virginia wholesaler(s) currently distributing your product informing them of your application for a license
  • Federal COLA (Certificate of Label Approval) for each brand you intend to ship, if not already a brand being sold in Virginia
  • The license tax per year is $65.00, which is in addition to the application fee of $65.00.

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